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StaffCore
Documents and signatures

An expired document is an operational risk, not a filing problem

A visa, insurance, a permit or a contract that is out of validity stops a worker from working — sometimes at the worst possible moment. StaffCore manages documents as part of the process, with validity, alerts and real blocks.

TemplatesContracts and letters
SignatureDigital and logged
ValidityMonitored with alerts
BlockingWhen a mandatory item is missing
The problem

The documents exist. Nobody just knows where or until when

Local folders, emails and paper files — and no answer to the question of who is missing what.

01Documents scattered around

Some on the server, some in email, some in a binder.

02Validity that is not monitored

A visa or an insurance policy expires without anyone knowing.

03Contracts rewritten every time

Someone copies an old file and edits it by hand.

04Signatures on paper

Scanning, sending, waiting — and sometimes losing the document.

05Unclear who is missing what

You have to go worker by worker to answer.

06Uncontrolled access

Sensitive documents are available to people who do not need them.

How it works

From a document to a process

The document is given a type, a validity period, an owner and an operational consequence.

Document types

Defining document types

  • 24 types defined
  • 9 marked as mandatory
  • 12 with a validity date
Capabilities

What the documents module includes

Document repository

Documents for workers, clients, suppliers and properties.

Contract templates

Automatic generation using data from the system.

Digital signature

Sending, signing and a full record of the process.

Expiry alerts

In stages, to the coordinator and the worker.

Capture by scanning

Recognition of the document type and its dates.

Learn more

Permissions and log

Who may see it, and who actually viewed it.

System views

The document screens

Validity

Documents by validity

  • Valid · 1,842
  • Expiring within 60 days · 31
  • Expiring within 30 days · 23
  • Expired · 4
The advantage

What changes with documents

Nothing expires quietlyAlerts in stages, before it becomes a problem.
A block instead of a surpriseA worker without a mandatory document does not enter the schedule.
A contract in a minuteGenerated from a template instead of edited by hand.
Signing without paperSent, signed and recorded on the same day.
Found immediatelySearch by worker, type, validity or status.
Controlled accessClear permissions and a full view log.
Frequently asked questions

Documents — frequently asked questions

The system records the signer's identity, the time of signing, the IP address and the document version, and keeps a copy that cannot be altered. The level of admissibility depends on the type of document and the applicable law, and we recommend having the templates approved by legal counsel before use.

Want to see how many of your documents expire this month?

In the demo we will load a sample document structure and show you the validity and blocking screens.

Book a demo

1-800-100-350jerry@alinclean.co.il