Worker management
One digital worker file, for the whole employment.
The operating system for workforce and foreign-worker management
Every worker. Every process. One system.
StaffCore connects recruiting, onboarding, work sites, attendance, payroll accounting, client billing, housing, documents and artificial intelligence — in real time and in one place.
It runs your:attendance and hours, payroll accounting, client billing, worker housing, permits and documents, recruiting and onboarding
Built for construction corporations, manpower companies, service contractors, industry and nursing care
StaffCore — management screen
Real-time overview
Active workers
1,284
+36 this month
Work sites
96
12 clients
Attendance exceptions
18
Needs action
Ready for payroll
1,102
86%
Active workers
Last six months · demo data
February
March
April
May
June
July
Payroll process status
- Report intake
- Exception review
- Entitlement calculation
- Manager approval
- File for Michpal
Workers needing attention
Demo view. The data is illustrative only and is not real personal information.
Built out of real experience managing manpower, workers, clients and payroll
- Construction corporations
- Manpower companies
- Cleaning companies
- Industry
- Nursing care companies
- Service contractors
- Payroll managers
- Field teams
Three worlds. One core.
One platform. Three worlds of workforce management.
From recruitment and onboarding, through attendance, payroll, housing and operations — to full real-time control.
Choose your world to see the system in your industry’s language.
The shared core
The same system under all three worlds
What differs between sectors is the language, the process and the screens — not the system. Each module feeds the next, from candidate to client invoice.
- Industry
- Construction
- Care
Recruitment & onboarding
From candidate to first day at work.
Documents & OCR
From an image or PDF to structured fields.
Attendance
Ingest from any source, flag every exception.
Payroll accounting
Computed by sector, seniority and worker setup.
Worksites
Staffing, attendance and cost per site.
Worker housing
Flats, beds, occupancy and deductions.
Tasks & alerts
What needs handling, by whom, today.
Reports & BI
Profitability by worker, site and client.
Client billing
From the hour worked to the invoice line.
Permissions & audit log
Who may see what, and who did what.
API & integrations
Payroll exports and links to your existing systems.
Where things stand today
When every process lives in a different system, you are not really in control
Most manpower companies are not short on data. Their problem is that the data sits in seven different places, and none of them talk to each other.
01Attendance reports in Excel, in photos and on WhatsApp
Every site sends a different format, and someone in the office retypes all of it at the end of the month.
02Employee files scattered everywhere
Part in a physical folder, part on a drive, part in the inbox of whoever onboarded the worker.
03Documents and visas with no tracking
An expired visa surfaces when the worker is already on site, not a month in advance.
04Manual payroll calculations
Overtime, Shabbat, recreation pay and housing deductions are worked out in a side spreadsheet nobody reviews.
05A gap between attendance, payroll and client billing
The worker was paid for 190 hours, the client was billed for 176, and nobody noticed.
06Errors discovered too late
Fixing something after the payslip is issued costs several times more than fixing it before — in money and in trust.
07No idea what the real margin is
It is hard to answer a simple question: how much did we make on this site this month?
08No real-time picture
The answer arrives two days later, after someone has collected it from three systems.
This is exactly where StaffCore connects it all into one process.
The full workflow
From the first candidate to the bottom line
Every stage feeds the next. No exports, no double entry, and no point at which the data "leaves the system" and comes back in a different version.
14stages in one continuous flow
Pick a stage to see what happens in the system
Candidate pool
Recruiting
- 142 active candidates
- 18 in interview
- 9 awaiting client approval
Sector fit
One system. A real fit for every sector.
The difference between sectors is not the colour of the screen. It is the hours, the extension orders, the required documents and the way cost is measured against billing. StaffCore is built around those differences.
System capabilities
Twenty modules. One process.
Each module stands on its own, but the real value comes from the connections between them: attendance feeds payroll, payroll feeds profitability, and documents block processes that should never run without them.
Clients and employers
Client file, agreements, rates, contacts and billing terms.
Work sites
Site, responsible manager, address, operating hours and required headcount.
Digital signatures
Contracts and declarations signed from a phone, with a full audit trail.
Client billing
Billing based on approved hours and rates — with no re-entry.
Profit and loss
Cost against revenue for every worker, site, client and project.
Tasks and alerts
What needs attention today, who owns it and what is already overdue.
Capability status: In pilot
Worker app
Hours, payslips, documents and requests — in the worker’s own language.
Field team interface
Report attendance, photograph a document, open a worker record and sign — from the field.
Automated payroll accounting
Not just passing hours along. The system understands pay.
Most attendance systems stop the moment the worker clocks out. StaffCore carries on from there: it takes the hours, cross-checks them against the worker settings, the sector and the relevant extension order, and produces a calculation you can review before anything is issued.
Attendance report
Calculation engine
Payroll and profitability
- Regular hours
- Overtime
- Shabbat and holidays
- Night hours
- Absences
- Vacation
- Sick leave
- Recreation pay
- Travel allowance
- Pension
- Severance
- Study fund
- Seniority
- Housing deductions
- Health insurance
- Advances
- Sector-specific components
- Per-worker settings
Fit to the sector
Separate calculation rules for cleaning, guarding, construction, industry and nursing care — not one template for everyone.
Calculation driven by settings
Each worker’s rate, seniority, agreement and deductions are defined once and applied automatically.
Exceptions caught before issuing
Missing hours, duplicates, quota overruns or gaps against the schedule are flagged in advance.
Files for Michpal
A structured file prepared for the payroll system, including a log of what was exported and when.
Sample payslip
View a sample payslip for an early check, before running the whole month.
Cost against billing
A comparison between the cost of the worker and what the client is billed — for every worker, site and project.
StaffCore helps you apply payroll rules and sector settings consistently and under control. Responsibility for the accuracy of the calculation, for the settings that were entered and for legal compliance remains with the employer and the payroll accountant.
OCR and artificial intelligence
From a photo to a report — without retyping everything
An attendance report that arrives as a screenshot from the site manager’s phone is not a technical problem. It simply needs to become structured attendance lines — with a chance to review them before approving.
- 01UploadAn image, PDF, Excel file or screenshot — from a computer, a phone or WhatsApp.
- 02Worker identificationThe system reads the names and cross-checks them against the worker database.
- 03Date and hour extractionDates, clock-in and clock-out times, breaks and total hours.
- 04Automatic assignmentThe report is linked to the right worker, client and work site.
- 05PreviewA full table to review — before anything enters the system.
- 06Exception flaggingSuspect lines, unrecognised names and gaps are flagged separately.
- 07Capture after approvalOnly after human approval does the data enter attendance.
attendance-report-north-site.pdf
attendance-report-north-site.pdf6 lines detected · 1 to review
| Worker | Date | In | Out | Hours |
|---|---|---|---|---|
| Worker 1042 | 03/07 | 06:30 | 16:00 | 9.0 |
| Worker 1043 | 03/07 | 06:35 | 16:00 | 8.9 |
| Worker 1044 | 03/07 | 07:00 | 17:30 | 10.0 |
| Worker 1045 | 03/07 | 06:30 | — | ? |
| Worker 1046 | 03/07 | 06:30 | 16:00 | 9.0 |
| Worker 1047 | 03/07 | 08:00 | 16:00 | 7.5 |
Line 4 — clock-out time missing. Flagged as an exception and will not be captured until it is completed.
WhatsApp agent
The system is available in chat too
Not a menu of numbered options. An ordinary conversation, in whatever language suits the user, that performs real actions in the system — with confirmation before anything sensitive.
Free-form conversation
No rigid menu and no keywords to memorise.
Passport and ID capture
Sending a photo of a document starts an onboarding flow.
Open an employee file
Create a new worker directly from the conversation.
Receive an attendance report
Send a report from the site straight into capture.
Search workers and clients
Pull up details and worker status with a simple question.
Check missing documents
What a worker is missing and what is about to expire.
Hebrew, Russian and English
Replies come back in the language the message was written in.
Confirmation before acting
Any action that changes data requires explicit confirmation.
The agent only performs actions that exist in the system and that the user is authorised to perform. Actions that change data require explicit confirmation in the conversation.
Product family
StaffCore Care
The complete operating system for employing a home care worker — from scheduling to pay, including what happens in the home itself.
Care Cloud Platform
The core: patient file, caregiver file, scheduling, care plan, attendance, pay and documents.
Capability status: In pilotCare Edge Hub
An edge layer in the home, for local processing of events where that is supported and required.
Capability status: Coming soonCareLink Duo
A home device with two buttons: attendance reporting and an emergency button.
Capability status: Coming soonFamily portal
A simple interface for family members: what is happening, who arrived, what was updated.
Capability status: In pilotMonitoring and control centre
A consolidated view of assignments, events and alerts for a coordinator.
Capability status: PlannedCareLink Duo
Emergency calls and visit verification in two buttons — a simple home device, with no screen and no app.
- Patient and employer fileCapability status: In pilot
- Caregiver fileCapability status: In pilot
- Matching and schedulingCapability status: In pilot
- Care plan and timetableCapability status: In pilot
- Arrival and visit-completion verificationCapability status: In pilot
- Family portalCapability status: In pilot
- No-show alertsCapability status: In pilot
- Caregiver pay and entitlementsCapability status: In pilot
- Incidents and complaintsCapability status: In pilot
- Permissions and consentsCapability status: In pilot
- Privacy modesCapability status: In pilot
- Voice update from the patientCapability status: Coming soon
StaffCore Care is not a medical device, is not an emergency dispatch centre and does not replace human supervision or contacting emergency services.
Go to the StaffCore Care pageInterfaces
The right screen for every role
An operations manager, a field worker, an employee and a family member do not need the same screen. Each one gets exactly what they need, and nothing more.
Full control, without digging through data
A daily overview, pending approvals, exceptions and profitability — with the ability to drill into any line.
- Management dashboard
- Reports and breakdowns
- Hour and payroll approvals
- Exception control
- Profitability by site and client
- Alerts and tasks
Management interface
Management interfaceLive
- Management dashboard
- Reports and breakdowns
- Hour and payroll approvals
- Exception control
- Profitability by site and client
- Alerts and tasks
Arrivals and onboarding
The worker is still in the air — and their file is already open
Corporations and companies that employ foreign workers manage arrival groups, not individual workers. StaffCore is built around that.
Arrival groups
Manage a whole group as a single event, with every worker inside it.
Flight and timing
Airline, flight number, landing date and time.
Arrival status
Manual update of the group status: planned, landed, onboarded.
Driver and vehicle assignment
Who collects the group, in which vehicle and to where.
Apartment assigned in advance
Allocate an apartment and a bed before arrival.
Onboarding from the event
Open employee files directly from the arrival event.
Flight history
A full record of every entry and exit for the worker.
Missing documents
What each worker in the group is missing, before they reach the site.
| Group | Flight | Time | Workers | Status |
|---|---|---|---|---|
| Group 24-07-A | XX 481 | 28/07 · 05:40 | 18 | Pending |
| Group 24-07-B | XX 213 | 30/07 · 14:15 | 12 | Pending |
| Group 24-06-D | XX 105 | 19/06 · 06:20 | 22 | Active |
| Group 24-06-C | XX 344 | 11/06 · 22:50 | 9 | Missing document |
Flight and arrival status is managed inside the system based on information entered by users. There is currently no automatic synchronisation with the Israel Airports Authority or with any government body.
Security and permissions
Sensitive data demands full control
A system that holds passports, payslips, home addresses and medical information has to treat each of them differently. Permissions are part of the design, not an add-on.
Role-based permissionsA manager, a payroll accountant, a site manager and a worker each see different screens.
Separation between organisationsEvery organisation sees only its own data.
Encrypted communicationAll traffic between the browser and the server is encrypted.
Audit logWho viewed, who changed, what changed and when.
Action trackingSensitive actions such as export, deletion and rate changes are recorded.
BackupsOngoing backup of data and documents.
Consent managementRecording consents given by workers, patients and family members.
Need-to-know accessSensitive fields are exposed only to those who actually need them.
Protected documentsDocuments are accessed through the system, with view logging.
User authenticationManagement of users, passwords and access policy.
Two-factor authenticationAn additional authentication layer for key users.
Privacy modes in nursing careSet the level of sharing with the family and with other parties.
The system was designed with permission layers, logging and controls suited to working with sensitive information. StaffCore does not present security standards or regulatory certifications that have not actually been issued to it.
Full pageIntegrations
Connects to what already works for you
No company replaces all of its systems in a single day. StaffCore knows how to take data in and push data out in the formats you already work with.
- מיכפלConnected
- WhatsAppReady to connect
- שעוני נוכחותReady to connect
- Excel / CSVConnected
- PDFConnected
- Google CalendarReady to connect
- מערכות דיוורReady to connect
- REST APIReady to connect
- WebhooksReady to connect
- אחסון מסמכיםConnected
- הנהלת חשבונותPlanned
- סליקהPlanned
System names are shown as text only. No commercial logo is used without permission.
What actually changes
Value is not measured in a slogan. It is measured in the daily work.
We will not show savings percentages here that were never measured. We will show what actually changes when the whole process sits in one place.
Less manual typingData is entered once and serves every stage that follows.
Less switching between systemsNo exporting to Excel just to import it somewhere else.
A single pictureManagement, the payroll accountant and the site manager all see the same number.
An orderly payroll processClear stages, recorded approvals and a log of every export.
Exception trackingAnything that is off is flagged before issuing, not after.
Operations, payroll and profitability connectedYou can answer "how much did we make on this site" without collecting data by hand.
Quantitative figures will be shown here only after documented measurement with actual customers.
Use cases
What it looks like in the field
The scenarios below are based on the way of working the system supports. They are clearly marked as demonstration scenarios and are not customer testimonials.
Demonstration scenario
An arrival group is opened in the system a week before landing, including apartment and driver assignments. On the day of arrival, employee files are created from the arrival event, and every worker reaches the site with valid documents. At the end of the month, attendance from all the sites is already in the system, and exceptions were handled before the payroll run began.
Managing arrival groups, visas and housing alongside attendance across eight sites
Demonstration scenario
Site managers report hours from their phones. The system compares actual hours against the headcount set out in the client contract and flags sites that are out of line. The same data is used both to prepare payroll and to bill the client, so there is no gap between what was paid and what was billed.
Actual hours against contracted hours, and an extension order that has to be applied consistently
Demonstration scenario
The caregiver reports arrival with a single button. If no report comes in by the agreed time, an alert is raised and a reminder is sent. The family member sees in the portal what happened and when, without calling the office, and the accumulated attendance becomes a monthly report and the basis for calculating pay.
Arrival verification, care plan and communication with families
Frequently asked questions
What is worth knowing before you start
For organisations that employ workers through work sites, clients or employers — manpower companies, construction corporations, cleaning and maintenance companies, guarding companies, industrial plants, logistics companies and nursing care companies. The more workers, sites and differing payroll rules you have, the greater the value.
Want to see how the whole process connects?
Let us set up a short demo and show you how StaffCore can fit your workflows, your workers and your clients.