How is the cost per bed calculated?

The cost is made up of rent, running utilities and maintenance, divided across the beds in the apartment according to the rule you define — by beds available or by beds actually occupied.

Does the system decide what may be deducted?

No. The system applies the amounts and rules you define and provides a full record. Compliance with the law and with the relevant deduction ceilings is the responsibility of the employer and the payroll accountant.

Can the worker report a fault themselves?

Yes. Reporting is possible from the worker app or from the WhatsApp agent. The call is opened with the correct apartment attached automatically, and a photo can be added.

Can both owned and rented apartments be managed?

Yes. Each property is given an ownership type, and its cost structure differs accordingly. Both types appear in the same occupancy picture and the same cost reports.

Housing

An apartment is not a row in a spreadsheet. It is a cost, a deduction and a responsibility.

Every occupied bed carries rent, utilities, maintenance and a payroll deduction. When that information sits in a separate spreadsheet, nobody really knows what housing costs or who is living where this month.

ResolutionAt bed level

OccupancyIn real time

CostsRent and utilities

DeductionBy actual occupancy

The problem

Housing is managed on the side — and payroll pays for it

The gap between who is listed in an apartment and who actually lives there usually surfaces on the payslip.

01An occupancy sheet that is out of date

A worker moved apartment a month ago, and the list does not know.

02Housing cost not attributed

The rent is paid, but it is not clear which site to attribute it to.

03The wrong deduction in payroll

A full deduction for a worker who lived in the apartment for half the month.

04Faults that fall between the cracks

A burnt-out boiler is reported by phone and forgotten.

05Empty beds you are still paying for

An apartment with two free beds while another apartment is being rented.

06Inspections with no record

An apartment visit is written up on paper, and there is no follow-up on the repairs.

How it works

From the apartment to the line on the payslip

Housing is managed as an operational asset with a cost, an occupancy level and payroll consequences.

Apartments

Apartment register

42 active apartments
286 beds
Leases linked

Capabilities

What the housing module includes

Apartment and lease register

Properties, owners, lease validity and renewal alerts.

Bed management

Assignment at bed resolution with a residence history.

Maintenance calls

Opening, assignment, follow-up and cost.

Housing inspections

Structured checklists with records and photos.

Automatic deductions

A direct link into payroll accounting.

Learn more

Housing cost per site

Attributing housing cost to site profitability.

System views

The housing screens

Occupancy

Occupancy picture

Total beds · 286
Occupied · 264
Free · 22
Apartments fully occupied · 3

The advantage

What changes in housing

You know who lives whereAt bed resolution, with history.

An accurate deductionBy actual days of residence rather than an estimate.

Fewer wasted bedsYou see where there is space before renting another apartment.

Maintenance that closesEvery call has an owner, a date and a cost.

Inspections on recordFindings and repairs are kept with photos.

The real housing costAttributed to the right site and project.

Frequently asked questions

Housing — frequently asked questions

The system closes the assignment to the old bed on the date of the move and opens a new one. The deduction is prorated across each period, and the history is kept in the employee file.

Want a real occupancy picture?

In the demo we will build a sample housing structure and show how the deduction reaches payroll.

Book a demo

1-800-100-350 jerry@alinclean.co.il